CALM Tender Events

Access procurement experts as you need them

Specialist tender support

Carefully selected, the right, expert, suppliers provide a strategic advantage to your business so it’s important to invest in the time and skills to ensure tenders are well managed. Large tenders require specialist knowledge and dedicated time that your stretched team doesn't have. To ensure you generate this value, you need:

  • Pre-tender planning & supplier engagement

  • Proven tender management processes

  • Thorough tender evaluation & contract negotiation

  • Implementation planning & transition from existing supplier

Accessing expert tender support when you need it makes commercial sense. We coordinate the entire process - supplier engagement, tender documents, project management, evaluation, contract negotiation & implementation.

Our solution: You get tender specialists who work with your team to scope requirements and evaluate suppliers supported by our proven tender processes. Your team stays focused on their day to day roles while also providing their expertise and final decisions to the process. This blended approach ensures your team have the support to select the right suppliers for your future growth plans, while also keeping the business operating - exactly as you need it to be.

Our CALM Approach

1. Clarify requirements

This is an over looked step but one that sets up any tender for success. Without proper planning tenders often fail to deliver the value you need. We work with your team to ensure everyone is focused on the tender outcomes.

  • Running a market analysis to identify potential suppliers

  • Develop a full scope and requirements document

  • Agreed high level assessment criteria

  • Created a project planning that works for everyone

  • Started thinking about implementation planning

The result: Clear understanding of the tender project, scope and a robust project plan with everyone agreed on objectives.

2. Attract quality suppliers

Careful supplier engagement and management here is critical to a successful outcome. You need to ensure you keep the best suppliers engaged and that your contract is critical for them to win. This will generate the best competitive rates from bidders.

  • RFP and tender documentations developed

  • Detailed evaluation criteria agreed

  • Supplier queries tracked & feedback to suppliers

  • Management of supplier interviews and presentations

  • Business updates at key stages

The result: A highly competitive tender event so you get the highest quality suppliers at the best possible price.

3. Leverage competition

This is where a structured tender process prevents costly selection mistakes. Digging deeper into bids to clarify the “sales pitch” ensures you select suppliers who deliver genuine value, not just write attractive proposals.

  • Structured bid evaluation against your criteria

  • Supplier clarifications to ensure clarity of deliverables

  • Final tender recommendation

  • Due diligence and reference checking

  • Contract negotiation & award

The result: Peace of mind that your have a tender result based on thorough evaluation and expert commercial negotiation.

4. Manage implementation

This final stage ensures your procurement result is properly implemented with the support of your team. Even excellent tenders can fail without a robust implementation plan and early stage management of suppliers.

  • Transition management from existing supplier

  • Contract implementation planning

  • Supplier onboarding

  • Early performance tracking and issue resolution

  • Ongoing supplier performance management (optional)

The result: A smooth transition to your new supplier with continued support if needed.

OUR VALUES

Fairness

•

Quality

•

Simplicity

•

Transparency

•

Community

•

Trust

•

Fairness • Quality • Simplicity • Transparency • Community • Trust •

Why we’re different

We work solely for you:

  • Completely independent: No hidden commissions or kickbacks

  • Transparent process: You see everything, understand every decision

  • Your goals first: We find what works for your business and ensure we provide the right support to your team

  • Proven experience: 25+ years managing tenders worth over £1 billion

  • Flexible engagement: Use us for one tender or multiple projects, light touch or full tender management

Our Fees

As every project is unique, we set our fees for your project following a detailed discussion to establish your specific requirements which could cover:

  • Full end-to-end management

  • Specific stages only (e.g., just bid evaluation)

  • Light touch support through to a fully managed tender process

  • Post-tender implementation support

We'll discuss your needs and provide a clear, fixed-price quote before we start.

Interested in finding out more?

Let's start with a simple chat

Book a call to discuss your current tender projects we may be able to support you with.